Memo: To all computer department employees

From:  A. C., Human Resource Manager

Subject: Computer Security Changes

Date: February 7, 2011

Employees of ABC division of our company, on behalf of the Chief Executive Officer and the Board of this company, it is a privilege to address you this time regarding certain proposed changes that will be made by the organization.

We have been making great progress in our delivery of valuable technical data to our clients all over the world, but we do not wish to have our corporate image damaged as a result of poor security.

The Board, Chief Executive Officer, and myself has decided that the best way forward will be to cancel all present Passwords and log on Username and issue new one effective tomorrow morning at 8.00am.This will prevent my fellow employees, all unauthorized access to our HP 5000 Computer Network, as well as provide us with information regarding who is active anywhere on or off the premises, during the course of any 24 hour period.

This strategy though sudden, is for the benefit of all employees as well the future security of the company. We anticipate your usual excellent corporation in the matter, and encourage all to continue to work together to maintain that market niche that we have acquired in recent years.

Our open door policy is still operational, and anyone having difficult with this new measure, is more than welcome to use it to voice their opinions or make suggestions as to how we can improve our security systems going forward.

Thanks in advance for your cooperation.

A. C., HR Manager